Like many businesses, yours likely depends heavily on email communication. We use business email for communication within the office or between clients, suppliers and more—so it’s only natural that we want our email systems to be as efficient and secure as possible.
Fortunately, there are several ways you can cut down on spam and other unwanted emails that can slow down your business or threaten its security. We’re looking at a few of them below.
Safeguard your email address
We all know to keep our passwords protected—but did you know that safeguarding your email address is a smart move, too? By being careful about where you use your email address, you can eliminate (or at least decrease) the spam and other unwanted emails you’re used to receiving. Only use your email address with people and websites you trust, and keep an eye out for the fine print when signing up for online offers—some sites, even the ones you trust, may give your address to other companies unless you say otherwise.
Use multiple addresses
If you’re not already using separate emails for work and personal use, you may want to make the switch now. Use your work email for intra-office messages, client communication and other professional purposes—use another email for online shopping, special offers and more. By doing so, you will have a sort of filter in place to keep unwanted messages out of your work inbox—improving productivity in the process.
Avoid spam replies
Replying to unfamiliar emails may seem harmless, but it can actually lead to even more spam emails in the future. By replying to an unfamiliar, unsolicited email—even if you’re simply asking a question—you might be proving to the sender that your email is active, responsive and receptive of similar emails later on—the exact emails you’re trying to avoid.
Unsubscribe when necessary
If you no longer use a particular product, service or company, be sure to unsubscribe from their mailing list. This should lead to less unwanted, unnecessary emails crowding your inbox.
Use protective systems
In addition to these helpful measures, be sure to take advantage of protective systems that filter out potential spam emails for you. Our vSafeMail service, for example, will filter out up to 98 percent of unwanted messages for you, without you ever having to manually open or delete a suspected email.
If you’re interested in any of our email optimization services, or simply want to learn more about smart email practices, give us a call today! We can work with you to find the solutions that work best for your unique situation.